In our HealthTech of the Week series, we strive to explore a wide variety of topics. Observing the dynamic shifts in the healthcare sector—rising patient expectations and growing financial pressure—medical facilities are increasingly turning to digital tools that can streamline resource management, optimize costs, and improve service quality. One of the innovative solutions gaining traction in the medical field is Medby, a Polish medical procurement platform.
Just like many Polish medtech innovations, Medby was created in response to the concrete needs of the healthcare market. Traditional procurement methods—based on phone calls, emails, and inefficient paperwork—were time-consuming and costly. That’s why the creators decided to develop a tool that simplifies and standardizes the purchase process for medical, hygiene, diagnostic, office, and food products, using the latest technological capabilities.
– Operating as a multi-vendor marketplace, Medby connects medical facilities with a wide base of suppliers and manufacturers. The platform enables browsing and comparing offers, ordering directly from the system, budget control, and purchase history analysis. Importantly for healthcare providers, it also supports group purchasing, which strengthens negotiation power with suppliers and contributes to cost optimization — explains Jakub Stępnowski, Chief Growth Officer & Co-founder of Medby.
According to the founders, using Medby in daily operations brings measurable benefits. It cuts order processing time by up to 50%, reduces operational costs by 10–30%, and minimizes ordering errors through digital inventory control and purchase tracking. Facilities also gain greater transparency and regulatory compliance, making audits much easier. The platform is adapted to various types of facilities, from hospitals and care homes to aesthetic medicine clinics. Its flexibility allows each organization to use functions tailored to its scale and specific needs.
Medby also includes a range of practical UX functions, such as an intuitive search engine, filtering system, order basket creation, purchasing trend analysis, and report generation. Each facility is assigned a personal support advisor, ensuring smooth onboarding and continuous assistance. The registration process takes just one day, and the system operates entirely online, with no need to install additional software. So the question is: Is this a true must-have for every medical facility facing procurement challenges?
AI as a driving force
This Polish innovation is still evolving, but it’s a great example of the significant potential for AI in such platforms. Artificial intelligence could enhance many aspects of the system’s operation. For instance, AI can support personalized product recommendations based on a facility’s purchase history and preferences, greatly accelerating decision-making and reducing the risk of errors.
AI could also assist in the automatic analysis of supply usage and forecast future needs based on seasonality, patient volume changes, or the introduction of new procedures. This would allow facilities to better manage stock levels and avoid both shortages and overstocking.
Another promising use of AI is anomaly detection and fraud prevention, which would increase procurement security and reduce the risk of financial loss. Machine learning systems could also assist in budget optimization by analyzing spending patterns and identifying potential savings areas.
Automatically generating procurement baskets in line with a facility’s standards, integrating with supplier catalogs, and dynamically analyzing real-time pricing are other promising features AI could bring. Moreover, artificial intelligence could be used to analyze market trends and deliver forecasts, enabling healthcare managers to make more strategic purchasing decisions.
Medby’s role in the future of polish healthtech
Medby stands out as one of the most promising digital tools supporting the medical sector in Poland. Its strengths lie in ease of use, real cost savings, and high functionality. The potential introduction of AI is a natural next step in the platform’s evolution, opening the door to even deeper transformation within the healthtech and medtech sectors. In a world where digitalization is becoming a necessity rather than a luxury, tools like Medby are poised to become a foundation of the modern healthcare system.
We hope Medby will continue to strengthen its market position and grow into a solution that supports not just purchasing but also strategic operational decision-making. Based on our observations and the solutions featured in HealthTech of the Week, this approach perfectly aligns with the needs of modern medicine—focusing on efficiency, quality, and automation.
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Stay tuned for more in the “Health Tech of the Week” series, where we’ll continue to uncover fascinating stories from the world of medical technologies that are changing the face of healthcare. If you’re working on an innovative project in the field of new technologies and medicine or want to recommend an interesting solution, contact us at: [email protected].
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